Category Archives: notes

Case Study 4: Headers, visuals, notes

Complicated work can lead people to believe that complicated slides are necessary. In truth, the opposite will work better.  Keep complicated technical or scientific content simple when on the screen.  Here’s a great example.

For a course titles “Computer-Aided Engineering: Applications to Biological Processes,” the student team of Taha Ahmad, Karann Putrevu, Remy Walk,  and Cher (Xuexiang) Zhang performed some amazing work for their project titled Optimization of reversible electroporation for the destruction of an irregular brain tumor.  When it came time to showcase their work, they worked hard to make the findings accessible in an efficient manner.

This is a strong example of a sentence header plus visual evidence.

This example shows one of their typical slides that follows our recommended assertion+evidence approach.  There is a complete thought at the top, with powerful visual information in the center acreage.

Next, let’s look at how the team deployed the notes to their advantage.  During the talk, the slide does just what it needs to do: support  the speaker.  Then, because notes are used, the slide deck can go on to provide help and information later because of the notes.

Good slide with notes
When researchers and technical experts provide full talking points, the functionality of any slide deck increases

 

 

 

 

 

 

 

Thinking carefully about what it *is* that your audience needs at the moment of the presentation versus what information they might need in two or three months is a key shift that you should make. Using notes allows your slide deck to offload wordiness while supporting the larger technical endeavor.


Permission to use this slide example was granted from the authoring team. Reports from this class (not slides) can be found here, starting in 1999: http://4530.bee.cornell.edu/ .

Case Study 3: Headers, visuals, notes

In rethinking your strategies for slides and how they can support your technical work better, be willing to consider using sentence headers for even the most mundane of tasks.  This set of Before-and-After slides are modeled after those from a colleague’s efforts to re-invent information sharing at his engineering firm. (Identifying information has been scrubbed due to proprietary considerations, but the structure of the template is intact.)

In this Before slide, we see a “traditional” approach to slide design.

Here, fragmented thoughts rule the day. There is room for improvement!
Here, fragmented thoughts rule the day. There is room for improvement!

It is a fragmented affair.  In truth, the content probably made perfect sense to the speaker when he created it; this kind of slide is working more as a speech aid (a teleprompter) rather than a useful visual for the audience members. The header is a fragment, and so is everything else. As well, there is quite a bit of cross-referencing to do: each section + each indicator + form + sample. If engineering is about elegance and efficiency, let’s put those principles to work on the structure of information.

Upon considering the  methods that we recommend in the Slide Rules book, his approach changed and dramatically improved the delivery method. The sentence header now conveys the ONE main idea that he wanted his audience to hear, and it includes persuasive language, targeted for that audience. (See Chapter 5.)

A targeted sentence header and a clean visual will convey technical points strongly.
A targeted sentence header and a clean visual will convey technical points strongly.

 

As well, the improved visual cleanly outlines the parts number scheme for his colleagues.  (We cover strategies for visuals in chapters 6-9 in the Slide Rules book.)

 

 

 

An added bonus is how he deployed concrete, additional information in the notes pane of the slide.

The notes feature, provided in presentation software, allows experts to house information inside the slide file. The slides are kept clean and focused for the talk, but now the archive of the talk is richer.
The notes feature, provided in presentation software, allows experts to house information inside the slide file. The slides are kept clean and focused for the talk, but now the archive of the talk is richer.

Here, he archived all additional information needed for someone who missed the talk or who will access the archived information later.

Using notes is a strong strategic move in organizations that use slides as legacy pieces (see Chapter 10).

 

 

 

This, and much more is covered in Slide Rules, available in paperback and e-book formats. 

Slide Rules: Design, Build, and Archive Presentations in the Engineering and Technical Fields